IT + Communication – 12/15/2014
Business in crafts
The range of business software solutions for small and medium-sized enterprises is large. In decision-making entrepreneurs should take into account certain requirements. – By Josef Hilger
Photo Kzenon / Fotolia
Business software can buy this depending on the application in modules.
accounting, payroll, reminders, payment transactions or sales and inventory management – for many business processes within the company there is powerful and professional software , often at a low price.
As required expandable
A small company has in many cases initially only need for individual applications, for example to manage the inventory more efficiently or to cope with internal accounting . modular system is a good choice because it can be easily extended to include additional, coordinated applications. Will keep an entrepreneur, for example, outstanding payments and debts in view, he may prove his accounting software with a simple application for open item accounting Expand from the same manufacturer. The advantage of modular design: The applications work together optimally, exchange data smoothly and can be controlled from a single interface
Data exchange and interfaces
The own bookkeeping provides a contractor at all times. complete overview of his figures and the situation of the holding. He has a good basis for making decisions. With a powerful software can also create meaningful analyzes that banks require financing in discussions.
An important function of business management software for small businesses is primarily the provision and transmission of data for the tax office, for example, the VAT return . Suitable interfaces in turn serve as an exchange with health insurance or facilitate cooperation with the tax consultant – in many cases, this also can give a recommendation for software selection
Installation and Operation
Installation and initial setup. are feasible in most cases themselves or with assistance via telephone or Internet by the provider, so no costs for IT Professionals . In order to use the software in the business efficiently requires a skilled staff. In the best case is for representation purposes for at least a second employee, for example, a part-time employee, familiar with the topic and operation. A software with simple, intuitive operation, a well-structured user interface and an easy-help system, the staff facilitates access and use. Many software companies offer in addition to training in online seminars. If you have further questions about the program or ambiguities an easily accessible hotline is important – in some providers even free of charge.
Legal regulations and updates
It is important to note many provisions in the commercial management. These include the provisions of the Commercial Code, as the generally accepted accounting principles (GAAP), or tax rules, such as the principles of data access and auditing of digital documents (GDPdU): these requirements must meet the software. In applications to payroll accounting is also paying attention to the fulfillment of the current social security and wage tax law requirements. There are often legal innovations and changes that need to be taken into account in the software. To ensure this, it is important that the provider provides regular updates.
Decision Support Online Test
In order to find an efficient and their own standards suitable solution, it is useful the software suitable to choose the size of the company and an experienced provider to select reliable-working program and support. A first impression gives a free demonstration or an online test.
Important criteria for software selection
- Data Transfer to the tax office (including for VAT returns)
- data access according to GDPdU
- GoB Certification
- into account the current legal requirements, inter alia, through regular updates
- Good documentation, on-screen help system
- Easily accessible service hotline
- Modular design
- Easy installation and setup
- reputation and reliability of the provider
Author: Josef Hilger’s commercial director and officer Agenda Information Systems, a software provider of Rosenheim
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